Episodes
3 days ago
3 days ago
This week, I'm chatting about what wedding planners should and should NOT be doing on wedding days. As a planner, especially in the earlier years of business -- it's common to find ourselves doing things that are totally outside the scope of our services. So, let's clarify our role as planners/coordinators, diving into what we should be taking on and what we should be saying no to on wedding days. At the end of the episode, I share the two BEST ways to prevent these situations from arising (hint: they both start with 'C')!
Even though this episode is focused on planners, any wedding pro should tune in as we all work with planners and it's important to know what we should expect of them and what we shouldn't be expecting of them. Throughout the episode I share lots of fun anecdotes from my personal experiences... the good, the bad, and the ugly. Would love to hear your thoughts -- shoot me a message on Instagram at @eventcrush and let's keep the conversation going!
Key Takeaways The DO'S
Wedding planners and coordinators should provide a vendor appreciation station to show gratitude to the vendor team.
They should act as the point person between the couple and all vendors, handling logistics and answering questions.
Having a fully stocked emergency kit is essential for dealing with any unexpected situations that may arise.
Planners should ensure that all details are perfectly placed and execute any finishing touches.
Delegating tasks to assistants is essential, as lead planners can only be in one place at a time.
Being flexible and willing to jump in wherever needed is crucial for a coordinator's role.
It's important for wedding planners and coordinators to know their boundaries and not take on tasks that are outside of their scope of services.
The DON'TS
Wedding planners and coordinators should avoid tasks such as bussing tables, hanging lights or decor that requires a ladder, handling food, beverage, or alcohol, acting as a DJ or MC, arranging flowers, and wrangling family members for photos.
Clear communication and having a well-defined scope of services in the contract are essential to avoid getting caught up in tasks outside of the planner's responsibilities.
It is important to set expectations with clients and vendors regarding the planner's role and what is included and not included in their services.
Having a wedding day surprises document can help address any unexpected requests or tasks that arise on the wedding day.
Personal experiences in other industries, such as photography or catering, can provide valuable insights and understanding for wedding planners and coordinators.
Let's Connect!becky@eventcrush.comwww.eventcrush.com@eventcrush on IG
Friday May 10, 2024
Ep 4: My Favorite Tools for Wedding Pros
Friday May 10, 2024
Friday May 10, 2024
When it comes to tools for wedding pros, there are SO many resources available! It’s nearly impossible to vet them all but don’t worry– I’ve gone ahead and done it for you. 😉
In this episode, I share the systems and tools I use every single day and week in my wedding and event planning business. I discuss all of my favorite programs and what I specifically use them for including SuiteDash, Asana, YNAB, and more. All tools are linked below, and be sure to check out the special discounts if you’re in need of any new software/tools to level up your biz! I am also working on a “resources” page of my website that will soon have all of this listed there as well.
Tools for all types of wedding pros:
SuiteDash – sign up for LIFETIME access and get my discount!
Calendly
Asana
Canva
Google Workspace – save 10% off your first year!
Dropbox
Zoom
Benable
Homebase
Quickbooks Online – Save 75%(!!) on your first 6 months!
YNAB – Enjoy a free month on me
MailChimp
Planner-specific tools:
Timeline Genius
Prismm
The Refine Portal & Refine Shop
Other resources mentioned:
The Refine for Wedding Planners Facebook Group
Thanks for tuning in! What are your favorite tools for wedding pros — am I missing anything!? Shoot me a DM on Instagram and let’s keep the conversation going!
See the full show notes here!
Tuesday Apr 30, 2024
Ep 3: Longevity in the Wedding Industry & How to Last Beyond 5 Years
Tuesday Apr 30, 2024
Tuesday Apr 30, 2024
Join Becky to chat about longevity in the wedding industry and what it takes to really last and make it past the 5-year mark.
Becky will chat about:
The impact of forming meaningful, long-lasting relationships in the industry
Staying up to date on new technology and trends
Showing up consistently
The benefits of outsourcing
The importance of a growth mindset and why you should continually evolve & educate yourself
Thanks for tuning into this week's episode! We'll be right back here next week with another episode. If you enjoy the podcast, please consider leaving a review. It would mean the world to me and will help other wedding pros find the show.
I'd love to hear from you! Reach out to me via Instagram DM at @eventcrush, or email me at becky@eventcrush.com.
Tuesday Apr 30, 2024
Ep 2: Gain Control of Your Biz Finances with Hart Systems Bookkeeping
Tuesday Apr 30, 2024
Tuesday Apr 30, 2024
Andrew Hart with Hart Systems Bookkeeping is on the show today, sharing about getting his start as a bookkeeping pro and his top tips for gaining control of your wedding business finances.
You can expect to learn about:
Visibility and Awareness
Knowing Your Numbers
Profit First
Receipt Management
The Importance of Hiring a Pro
Find Andrew here: https://hartsystemsbookkeeping.com/Andrew's QBO For Startups course: https://qboforstartups.com/ecpodcast
USE CODE: "eventcrushed"
**Includes $200 OFF for Event: Crushed listeners!
Friday Apr 26, 2024
Ep 1: The Girl Behind the Podcast
Friday Apr 26, 2024
Friday Apr 26, 2024
Get to know Becky Hart, the girl behind the podcast.
The "why" behind the Event: Crushed podcast, Becky's background in the wedding industry, and what motivated her to finally make this show happen.